This privacy notice tells you what to expect us to do with your personal information.
Our contact details
Telephone: 07361209916
Email: Office@fairviewfarm.org
What information we collect, use, and why
We collect or use the following information to provide services and goods, including delivery:
- Names and contact details
- Addresses
- Date of birth
- Health information (including dietary requirements, allergies and health conditions)
- Health and safety information
- Photographs or video recordings
- Records of meetings and decisions
- Information relating to compliments or complaints
We also collect or use the following information to provide services and goods, including delivery:
- Genetic information
- Health information
We collect or use the following information for recruitment purposes:
- Contact details (eg name, address, telephone number or personal email address)
- Date of birth
- National Insurance number
- Copies of passports or other photo ID
- Employment history (eg job application, employment references or secondary employment)
- Education history (eg qualifications)
- Right to work information
- Details of any criminal convictions (eg Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks)
- Security clearance details (eg basic checks and higher security clearance)
Lawful bases
Our lawful bases for collecting or using personal information to provide services and goods are:
- Consent
- Contract
- Legal obligation
- Vital interests
- Public task
Our lawful bases for collecting or using personal information for recruitment purposes are:
- Consent
- Contract
- Legal obligation
- Vital interests
- Public task
Where we get personal information from
- People directly
- CCTV footage, or other recorded images
- Health care providers
- Schools, colleges, universities or other education organisations
- Councils and other public sector organisations
- Publicly available sources
- Previous employers
How long we keep information
| Young People Records | |
| General | 6 years after last use |
| MAR and Consent Forms | 8 years after last use |
| Photos | 3 years after last use |
| HR | |
| Employee records and data | 6 years after last use |
| Initial place enquiry information | 1 years after last use |
| Job application | 1 years after last use |
| Finance | |
| Accounts | 6 years after end of financial year |
Who we share information with
Other organisations
- Health care providers
- Organisations we need to share information with for safeguarding reasons
- Professional or legal advisors
- External auditors or inspectors
- Organisations we’re legally obliged to share personal information with
- Emergency services (where necessary)
- Publicly on our website, social media or other marketing and information media (where appropriate)
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal data.
Your right to rectification – You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal data in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal data in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent. At this time, we do not share any data for planning or research purposes for which the national data opt-out would apply.
NHS Opt-Out – We review all of the confidential patient information we process on an annual basis to see if this is used for research and planning purposes. If it is, then individuals can decide to stop their information being shared for this purpose. You can find out more information at https://www.nhs.uk/your-nhs-data-matters/.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice. You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated 19 May 2025
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